Welcome back {{First Name| AI explorers}}.

This Friday, I want you to sit back, relax and enjoy this deep dive into my productivity system.

We’ll cover 3 specific use cases that you can start using today:

  • Write blogs much faster

  • Summarize articles quickly (to determine if they’re worth your time)

  • Create concise guides for your team to follow

My workspace lies in Notion. It's a free app that combines all my to-dos, notes, outlines, tutorials, and team documents.

Today, I’ll show how you can use this free tool to become more productive.

Let’s get into it :)

Deep Dive

❝

🧠 Note: New to Notion? You can download it for free here. It’s loved by 30M+ users around the world (and we love it too 🙂)

How to add Notion AI

Firstly, to access Notion AI, you need to add it to your free Notion plan.

Now let’s get into a few “medium” to “advanced” use cases.

Use Case 1: Write Blogs Much Faster

A simple one to start with.

If you do any kind of blog writing, articles, threads, or even notes… You’ll want to check out Notion AI.

I truly believe that the future of writing is not AI-writing but AI-assisted writing.

Let’s look at an example of how we can use AI to produce a blog outline in seconds.

Here’s a simple prompt to try:

Write an outline for a blog post about how to select the best running shoes for 5km runs. What are the things to look out for when purchasing, where to look and spots near me in London, United Kingdom

Here’s the result:

Yes, ChatGPT can do this but this is right inside your workspace. You can link webpages, link other Notion pages, redirect, and add markdown features right here in your workspace.

Very handy.

You can go ahead and either write the blog post yourself (with these ideas) or have Notion AI write the majority of the post.

But this is a solid outline to start with!

Use Case 2: Summarize Articles Quickly

This use case has been a massive time-saver recently. I call it the instant-summarizer.

Whenever I am looking to read an article, I don’t read it immediately.

If I did, I’d never get any work done!

Instead, I use Notion’s (free) web clipper to instantly add the article to my workspace.

With Notion AI, the article is automatically summarized and that summary is placed in a database.

That tells me if it’s worth my time to read that article and what I’ll learn from it.

Let’s build this system in your workspace in 30 seconds:

  1. Create a database by typing “/database”

  2. Add a new property and select “AI Custom Fill”

  3. Then insert this exact prompt:

Generate a concise summary of the article. Mention what I will learn from that article and approximately how much time it will take to read.

… Ta Da!

Here is the result:

I like this because I take notes in Notion anyway. It’s feature-packed and has everything I need.

So now I don’t even have to copy/paste into ChatGPT or anywhere else to summarize. It’s instantaneous and automatic.

And if it’s worth my time, I can take notes in the app itself. Great!

Use Case 3: Create Concise Guides For Your Team

This particular use case is another favorite of mine.

With a simple prompt, you can create quick guides for your teammates that can live forever in your Notion workspace.

These guides can be used by other teammates that you onboard as well.

Let’s look at an example prompt:

For example, you are onboarding a podcast manager. You have to write a tutorial on how to reach out to new podcast guests.

You’ll have your own ways (of course) but you can use Notion AI to get started immediately.

Prompt:

Write a tutorial on how to reach out to potential podcast guests. This guide is for a new teammate onboarding our team. They need a clear guide on how to reach out to, book and manage guests.

Here's what Notion AI gave me:

It’s concise and straightforward. I like it.

But let’s make it EVEN easier for the new teammate to be onboarded.

Let’s create an action item list for them. Here’s the prompt:

Now create action items under this section for the new teammate to very easily understand what they have to do in order to be successful in this task.

Beautiful! This took 3 minutes. Normally, this would have taken me 20-30 minutes to properly think it through and write it out.

Some More Resources…

If you enjoyed this, share it with your friends. Click here to share it on Twitter.

Here are some more resources you’ll want to check out:

  • Create your custom AI block (link).

  • Write docs for your team 10x faster (link).

Thank you to Notion for sponsoring today's newsletter. You can get started with Notion for free and unlock the power of Notion AI for only $10 per month.

I love you,

Mr. Prompts

Reply

Avatar

or to participate

Keep Reading