🌐 How To Use Notion AI To Be More Productive

Firstly, to access Notion AI, you need to add it to your free Notion plan here:

Done? Now let’s get into each use case one by one.

A simple one to start with.

I do a lot of meetings for work. As time goes on, it becomes difficult to keep track of meetings.

I do take notes during and after meetings but you probably know that these can get long.

Recently, I’ve started using Notion AI to summarize my meetings automatically.

This saves me a lot of time and I always have actionable points of what was discussed.

Let’s build this system in your workspace in 30 seconds:

Create a database by typing “/database”

Name it meetings and add all your meetings there.

Add a new property and select “AI Custom Fill”.

Then insert this exact prompt:

… Ta Da!

Here is the result:

I like this because all my work is in Notion anyway. It’s feature-packed and has everything I need.

So now I don’t even have to copy/paste into ChatGPT or anywhere else to summarize all the meeting notes individually.

It’s native, instantaneous, and automatic.

This use case has helped me write more clearly in the last 2 months.

It’s taken my writing to the next level. I call it AI-assisted editing.

When I am writing my final drafts and need help with editing…

I turn to Notion AI as my editing assistant.

It helps me find gaps and give feedback on my writing.

Here’s a simple prompt to try:

Here’s the result I got from my own writing:

This gives me a better perspective of the different ways I can write.

The more you ask the better your results get.

Crazy!

This workflow is one of my favorite ones.

With this prompt, you can save a ton of time when managing projects.

Let’s look at an example prompt:

For example, you are a founder of a software company that is planning its Q3 feature roadmap and you want to get a high-level understanding of every feature in the roadmap.

How do you do that? Well… You might have guessed it.

Let’s try to use Notion AI.

Here’s what you can do → Create a database and add AI Custom Autofill property.

Write this prompt:

Here’s the result:

It gives you a high-level understanding of all the features.

It’s concise and easy to understand. Very handy.

But how do I decide which features we should focus on first?

Well, in that case, you’ll find the 4th workflow useful 👇

You can use Notion AI to help you rank the tasks based on different parameters.

Let’s take “urgency” for example.

This helps you and your team stay productive and work on tasks that are essential to get the project moving in the right direction.

Here’s the prompt you can insert:

Here’s the result:

Notion AI also gives the reasons why one feature is given more priority than the other.

Notion AI is a brilliant tool and stands out from ChatGPT.

It is more customizable than ChatGPT and can create custom databases, tables, and notes to fit your specific needs.

It’s also designed in a way for you to be more productivity-focused and can help you create summaries of your notes, automate database updates, and more.

If you enjoyed this, here are some more resources you’ll want to check out:

Thank you to Notion for sponsoring today's newsletter. You can get started with Notion for free and unlock the power of Notion AI for only $10 per month.

That’s all, team!

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My goal is to make these your favorite, most useful email of the day.

If I’ve made a step in the right direction, please do reply and let me know (it helps with deliverability).

You can’t even imagine what is coming up in tomorrow’s email… I’ve already started writing it.

Oh and yes…

Stay curious, leaders!

- Mr. Prompts